New Integration: A Breakthrough for enova365 Users and Autenti Customers

In today’s rapidly evolving digital landscape, electronic signatures have become an essential element of efficient and secure business document management. The integration of enova365 with Autenti allows companies to sign documents online quickly and in full compliance with regulations, eliminating unnecessary formalities and speeding up document workflows.

Companies using enova365 can now fully automate their business processes by signing electronic documents directly within the ERP system. This solution not only streamlines work but also saves time and reduces costs associated with traditional document handling.

enova365 users gain access to the signing process and all types of e-signatures offered by Autenti. Sales, HR, and administrative departments can sign agreements with employees, contractors, and public institutions—without the need for printing and scanning paper documents.

Autenti’s solutions are available to users via the e-Podpis Konektor add-on. With this integration, signing documents in enova365 requires no additional hardware or software installations—just a computer and internet access.

Discover the key benefits of electronic signatures and learn how easily you can implement them in enova365!

Table of contents:

1. Security and Legal Compliance of Electronic Signatures
2. Types of Documents That Can Be Signed Online
3. How e-Signature Works in enova365
4. Benefits of Implementing Electronic Signatures
5. Adding e-Signature to enova365 – Getting Started

Security and Legal Compliance of Electronic Signatures

Autenti ensures a fully compliant document signing process. Every electronically signed document is:

1. Secured with Autenti’s electronic seal – guaranteeing document integrity.
2. Timestamped with a Qualified Timestamp – providing a precise date and time of signing, legally recognized as a “certain date” under the Civil Code.
3. Protected against unauthorized access – with optional additional authentication via SMS code.

Types of Electronic Signatures Available to enova365 Users via Autenti Integration:

1. Basic Electronic Signature – The simplest form of electronic signature, sufficient for most business documents in Poland and the EU. It fulfills the legal requirement of a written declaration in documentary form (as per Article 772 of the Civil Code). This type of signature is based on the sender’s identity declaration, confirmed via email or phone number.
2. Advanced Electronic Signature – A more developed version of the electronic signature that meets additional requirements outlined in Article 26 of the eIDAS Regulation. It enables clear identification of the signatory and ensures that the signature is uniquely linked to them. Moreover, it binds the signature to the document in a way that prevents undetected modifications. Autenti provides an advanced signature service with remote and fully automated identity verification.
   
3. Qualified Electronic Signature – The most secure form of electronic signature, meeting the highest standards outlined in Annex I of the eIDAS Regulation. It is based on a qualified certificate, ensuring maximum security and identity verification. A qualified electronic signature is legally equivalent to a handwritten signature, making it mandatory for documents requiring written form, such as intellectual property transfer agreements, non-compete agreements, guarantees, or leasing contracts. Simply put, it is the digital equivalent of a traditional signature with full legal validity.

The choice of the appropriate type of signature depends on the document type and legal requirements.

Types of Documents That Can Be Signed Online

With the e-Podpis Konektor in enova365, you can sign:

1. Contracts with contractors (rental, sales, leasing agreements).
2. Employment contracts (work contracts, commission contracts, or management contracts).
3. Official documents sent to public administration (e-Deliveries).
4. Accounting and HR documents (PIT-11 forms, work certificates, regulations).

How e-Signature Works in enova365

Signing documents in enova365 is an intuitive process that can be completed in a few simple steps:

1. Preparing the document in the ERP system.
2. Selecting the signatories and the type of signature.
3. Sending the files to the Autenti platform.
4. Signing the document by the recipients.
5. Automatic archiving of the document in enova365.

The process is fast, secure, and requires no additional hardware—just a computer with internet access and a mobile phone for authentication.

Benefits of Implementing Electronic Signatures

Companies that implement the Soneta e-Podpis Konektor gain:

1. Full digitalization of documentation – eliminating paper agreements, binders, and unnecessary formalities.
2. Time and cost savings – no need for printing, scanning, or mailing documents.
3. Enhanced legal security – compliance with eIDAS regulations and ISO 27001:2022.
4. 24/7 accessibility – sign documents from anywhere, on any device.
5. Integration with Autenti – Poland’s leading electronic signature platform.

With enova365 and Autenti, document management becomes simpler and more efficient.

Adding e-Signature to enova365 – Getting Started

Implementing e-Podpis Konektor in enova365 is quick and intuitive. Simply:

1. Purchase the add-on within the enova365 system.
   
2. Choose the right API plan and document signing package.
3. Configure the integration with Autenti.

For more information, contact sales@autenti.com.

Want to learn more? Schedule a demo and see how e-Signature can streamline your business operations!