How is a document signed on Autenti?
How to sign a document that you have received?
You can do it through your e-mail or the Autenti platform.
The key benefits of the Autenti platform
All features available on the Autenti platform
100% ONLINE, ALL IN ONE PLACE
Sign and archive documents online. Benefit from the user-friendly platform, available wherever you are.
SHIPPING TO MULTIPLE RECIPIENTS
Send the same document to one or more recipients at the same time, cutting signing time from days to minutes.
ALL TYPES OF E-SIGNATURE SUPPORT
No need to worry about choosing the right electronic signature. The platform makes it possible to use both Autenti e-signature and the Qualified Electronic Signature.
TWO-FACTOR SIGNER VERIFICATION
Don't know your business partner or customer well? Use additional authentication of the document signer. Use codes sent via SMS or other methods available on the platform.
Use the platform-based address book to speed up the process of sending documents to recipients.
SUPPORT FOR MULTIPLE FILE FORMATS WITH CONVERSION TO PDF
Send documents for signature in the most common and supported file formats, such as XLSX, DOCX or ODS. No need to use an additional content converter to PDF.
BINDING FILES INTO ONE DOCUMENT
Regardless of how many files you send for signature during one process, the platform combines them into one final PDF file with one signature.
APPROVER, REVIEWER AND ONLY DOCUMENTS ACCESS
The recipients of the documents you send do not have to sign them. They can adopt other roles commonly used in business, i.e. people initialling or reviewing documents.
The application can be used in English and Polish. Send documents using features on the platform, as well as messages and a Signature Card generated in a different language.
Signing the documents
ON ANY DEVICE WITH INTERNET ACCESS
Whether you are a smartphone, tablet or laptop user, access your documents on any device with Internet access.
SIGNATURES & SEALS
The Signatures & Seals is a time-stamped record of the activities performed by the recipients. It comes in an attractive, visual form as the last page, integrally connected to a set of signed files.
NO COST FOR THE SIGNER
Signing has never been easier. The recipients of your documents do not bear any costs of signing, and also save time and money on post office or courier services.
AUTHORISATION USING SMS CODE
Increase the security of the signed documents by additional verification of signers with a one-time authorisation code sent via a text message.
QUALIFIED ELECTRONIC SIGNATURES
Use qualified electronic signatures on the platform for documents that require it. Use the qualified signature you have, or order a new certificate at Autenti.
SHORT-TERM QUALIFIED ELECTRONIC SIGNATURE
If you intend to use a qualified signature only a few times, Autenti offers short-term Qualified Electronic Signature with a 30-day validity period.
SEQUENCE IN THE SIGNING PROCESS
You can streamline the signing process by deciding the order in which your recipients submit signatures or initials. The document will be distributed in stages, according to the sequence you choose.
SIGNING DOCUMENTS OUTSIDE THE PLATFORM
Have you received a signed document outside of Autenti for signature? Nothing is lost, use the "Classic Sign" tool on the platform, which will allow you to use your Autenti Qualified Electronic Signature.
Documents signed on the platform meet the requirements of a durable medium – we guarantee their integrity and full availability. The content of the document you distribute can never change.
SINGLE SIGN-ON (SSO)
Provide your employees with single sign-on to Autenti by authenticating to your company's system based on identity providers such as Active Directory Federation Services (AD FS) via SAML v2 or the OpenID Connect protocol.
In the Autenti digital archive, you can store an unlimited number of electronically signed contracts, orders and other documents. You can access them online 24/7.
KANBAN BOARD VIEW
You control the document flow and track the progress of signing on an ongoing basis using the view board (the so-called "Kanban"). In one place, you can see the documents grouped according to their status.
You can use ready-made templates of the most frequently used contracts or create your own to speed up the preparation of documents.
SENDING DOCUMENTS VIA EMAIL
Immediately after the last required signature us completed, the final document is delivered as an email attachment to all people involved in the process.
INTEGRATED IDENTIFICATION SERVICES
Identify signers using advanced identity verification methods. Confirm their details online, just before signing on the platform.
ACCESS TO THE DOCUMENTS VIA API
Documents are sent and signed directly through your ERP system using the Autenti open API. You can automate and adjust the processes to match your customer’s requirements, completely eliminating document print out.
Verify the integrity and authenticity of a document. Be certain that a document has not been falsified or changed in an unauthorized way. At the end of the process, download the ValidationAttestation - a detailed report containing information about the verification result.
Teamwork on e-documents
ROLES OF ACCOUNT USERS
Define the authorisations of your corporate account users, assigning selected roles in the account administration and document flow management processes.
VIEWING DOCUMENTS BY TEAMS
Share selected documents for viewing by your team members. You can create subgroups and assign authorisations to increase the recipients' safety and convenience.
SHARED DOCUMENT LABELS
Categorise documents by assigning labels. Selected people or departments in your company will have document access, even when they are not involved in the signing process.
TRANSMISSION OF DOCUMENTS
Hand over the document to another person to sign as part of your company account. After selecting a new addressee, the signing process continues and all recipients are informed.
You can cancel the signing process and withdraw the document if it contains errors or you send it to the wrong recipient, so that no unauthorised person can see it.
Benefit from reminders to sign, initial, or provide an opinion on the content of a document, if the recipient is delaying their decision. Notifications and alerts accelerate the conclusion of a contract.
COMPANY ELECTRONIC SEAL
In some cases, you can use the company's electronic seal to speed up and automate the process of signing on behalf of your company. This is as effective and reliable as an e-signature.
COMPANY ACCOUNT BRANDING
Add your company logo on the Autenti platform so that the recipients of documents created by your company can easily recognise them and sign them faster.
By sending documents for signature, you provide the recipients with additional, relevant information. Use the templates most common at your company, thanks to which you can personalise the messages and speed up the work. Use our mail templates to provide additional information to document recipients and streamline the delivery process.
DEDICATED BUSINESS PROCESSES
Do you represent a larger organisation? Do you need to run dedicated processes? The Autenti team will design the right solutions for you, regardless of the industry and business area you operate in.
EUROPEAN TRUST SERVICE
Autenti is entered in the register of trust service providers, guaranteeing security and legal recognition.
Documents and contracts signed by Autenti are legally binding throughout the European Union, and meet the requirements of IDAS regulation. We also meet the requirements set out in the Polish Civil Code and UOKiK (Office of Competition and Consumer Protection).
Autenti operates in accordance with GDPR policy and is supervised by the Personal Data Protection Inspector appointed for this purpose. All documents are saved in an encrypted archive.
QUALIFIED TIME STAMP
By using Autenti, you are guaranteed that the signatures submitted by the recipients will remain irrefutable. All documents will be marked with a qualified time stamp visible on the Signature Card.
COMPLIANCE WITH THE PDF STANDARD
All final documents on the Autenti platform are archived in the international PDF format. You'll have easy access to them on most devices and can easily read the properties of their e-signatures.
LONG-TERM VALIDATION (LTV)
The archiving feature provides additional protection. You will be able to confirm the validity of archived document signatures, even many years in the future.
All documents on the Autenti platform are encrypted using cryptographic algorithms, preventing data interception or access by unauthorised persons.
SAFE DATA TRANSMISION
Benefit from secure data transfer using the SSL certificate. This data is thoroughly verified, guaranteeing you the highest level of trust and authentication.
EUROPEAN DATA CENTRES
Data on the Autenti platform is processed in the European Economic Area, using data centres that are subject to European law.
SSO (GOOGLE) LOGIN
The Autenti platform offers Single Sign-on using your network resources, (e.g. your Google account) removing the need for additional passwords.
With the corporate domain protection feature, you can control access to your company accounts by your employees or other individuals.
IP ADDRESS EXCLUSION
Restrict access to your corporate account to specific IP addresses, minimising the risk of unauthorised access to your company's confidential documents.
FILE ACCESS CONTROL
Limit documents access to only with those recipients who have a platform-generated password.
SETTING / USING A PASSWORD - PROTECTED ZIP FILES
You can send signed documents that are protected by a password. The recipient will receive a password in an SMS message and the signed document will be sent to the e-mail provided as a ZIP file which can only be opened using the password.
Under separate arrangement, you have the option of ordering a custom Autenti Service Availability Guarantee ("SLA") if you need it in the context of your business.
MULTI-FACTOR AUTHENTICATION (MFA)
Use multi-factor authentication for even greater security and protection of your data. Choose from several authentication methods available on the Autenti platform to have full control over your account.
Start signing documents without leaving your home for free
- one platform, many applications
- all forms of electronic signatures
- economy, speed and comfort
- customer satisfaction guarantee