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Digital handling of HR documents

Complete all formalities with the employee 100% remotely.

Employ, annex, electronically sign each document with your employee or associate.

With Autenti you can handle all processes connected with HR documents at your company in a fast, secure and fully digital manner. Employing a new employee? Or maybe have an annex to their agreement? It will be easy from now on! Within a few seconds, you can send the agreement for signing and your employee or associate will sign it online with only one click along with the use of a qualified electronic signature.

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Binding HR agreements just in a few seconds

You can  sign an employment agreement or annex amending the employment conditions with your employee or associate 100% online. It is completely secure and complies with EU law.

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Signature on any device

You can finalise an agreement within a few seconds by applying a convenient digital signature. Similarly, the document recipient can apply the e-signature from anywhere, using a computer or phone.

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Express delivery

Documents are immediately transferred to the employer and the employee for signing with one click. Automatically after the process is completed all people taking part receive a notification via e-mail that the document has been signed.

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Full safety

We store documents in encrypted form, without any risk of interference. We record the entire evidence chain from the signing, thus protecting the interests of both parties in the transaction. We apply additional safeguards in the form of Single Sign-On (SSO).

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Digital archive of documents

Make use of a digital archive of HR documents. Store all signed agreements easily access them at any time.

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Remote identification for the issue of a qualified certificate

We will use one of the certified methods of identity confirmation (Video_ID or employer ID method, verification of the identity through electronic banking), which will allow for the application of a qualified signature on the employment agreement of a prospective employee.

How does it work?

1. Sending document on the platform

The agreement is sent through the Autenti platform.

2. Signing document by the HR employee

The HR Department employee authorised to sign documents applies the Autenti electronic signature or qualified electronic signature on the document.

3.Delivery of document to the recipient

The recipient of the agreement receives an e-mail with information about the document to be signed. 

4.Issue of an online qualified certificate

If a qualified electronic signature is necessary for signing the recipient is redirected to the issue of a one-time or short-term certificate. After ticking the relevant consents, they go through the entire process, fully online, which results in the issue of a one-time qualified certificate.

5.Applying a signature by the recipient

After reviewing the content of the document and selecting the option of signing the document, the user applies the e-signature.

6.Receipt of the signed document

The signed document is sent to the user in the form of a secure link which opens to the document on the Autenti platform and as a password-protected attachment in e-mail; the signed document is automatically sent to the sender.

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Documents handled within the process

  • Employment agreement
  • Employment agreement annex
  • Termination of the agreement on the employer’s initiative
  • Mutual agreement of the parties on the termination of the employment agreement
  • Equipment handover reports
  • Employee declarations
  • Non-competition agreement
  • Civil law agreements

Frequently asked questions

Does the recipient incur any fees for the service?

No, there are no costs on the part of the recipients. Your candidate also does not have to create an account on the platform or buy any additional services.

Can I verify electronic signatures outside of the platform?

Yes, the signature can be checked and verified in external tools and in Adobe Acrobat Reader.

On what devices can the recipient sign an agreement?

Autenti works on any device connected to the Internet. It can be a smartphone, tablet, laptop or desktop computer.

What does evidence from the HR process look like?

After the completed signing process, the candidate receives a protected link to the signed document on the Autenti platform and a password-protected file with the agreement. The HR employee sending the document for signing has access to the signed document together with the entire history of the document and the signature on the platform. The people managing the department have access to the agreements sent by the individual employees in a given HR unit. The Autenti platform allows the management of documents, reminders about the signature, supervision activities connected with the management of documents during leave and management of labels.

Check out how to improve HR document handling with Autenti