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6 min

How does an electronic signature work?

Electronic signature is an extremely forward-thinking subject, above all for entrepreneurs who value their time, eagerly reach for modern solutions that improve the operation of their businesses, and for those whose transaction security is a priority. How does an electronic signature work? How can someone sign a document electronically? And what else is worth knowing about this topic? Read more about it in our article!

The future of entrepreneurs is electronic signature 

In the times of a global pandemic and the limiting of social contacts, from a top-down decision, millions of Poles have transferred their previous duties, including official duties to their own homes. More importantly, among other things, is that working in a home office mode has resulted in many Polish companies needing to formalize key contracts without leaving the home or office, and therefore without direct physical contact with contractors or clients.

  • Electronic signature – the dual role of e-signature security

Today, the security of an electronic signature has a dual meaning: not only is it safe throughout the entire document signing process (including the technical aspects), but also because it does not require a direct meeting with a business partner. What’s more, the operational mechanism of electronic signatures is incomparably faster and more convenient than traditional methods of signing and exchanging documents.

What was once seen as being a script from science-fiction movies, thanks to Autenti this has become a reality and is in reach of your fingertips. The electronic signature can be successfully used to sign, among other things, specific work contracts and contracts of mandate, but also acceptance protocols, various types of purchase and investment contracts, orders or contracts with your clients.

What is an electronic signature? 

In order to be able to explain how an electronic signature works in practice, it's best to briefly explain what it actually is. Imagine that you can create a text document in any editor and then sign it with your name and surname. Theoretically, you can actually call it a signature. In practice, however, it has no legal force because there is no confirmation that it was actually you, as well as your intention to deliberately sign the created document. In order to talk about electronic signatures, you will need many more advanced solutions and mechanisms that will formally confirm the authenticity of your signature.

An electronic signature is nothing more than a unique series of electronic bits generated and verified by computers for each and every document separately.

This string of bits is attached to the electronic document that was created (therefore constituting its integral part) so that it becomes an official confirmation of the submitted declaration. Changing the content of the document or changing the signature itself will result in the negative verification of the signature, which will end up being invalid.

 

Electronic signature – how many people can sign the same document in this way?

Thanks to the Autenti platform, it is possible to submit multiple signatures on one document. If you are sending the document, then you decide not only who should sign it but also what order the signatures will be submitted in. 

As soon as all the indicated persons have signed, your document will be issued with an advanced electronic seal, which confirms:

  • authenticity of a document means that it was created and signed on one platform, which is Autenti;
  • document integrity also means that each person signing relied on the same document as the other signers.

This is a fast and safe solution that lets you save not only your money, but something much more valuable – your time!

How do you sign an electronic document? 

One of the most important advantages of electronic signature is its submission speed and the intuitiveness it is associated with. If the goal is, for example, to conclude a contract, and you have been asked to sign documents, then you can easily do so without even needing to create an account on Autenti.

This is important!

You do not need to create an account on Autenti in order to submit your electronic signature. Keep in mind, however, that you can always choose the free version to see how the platform works and how convenient it is to sign and send documents on it.

Within the "Free" version, you have the option to:

••send up to 5 documents a month - for signature and review

Moreover, to submit your e-signature you don't have to pay for anything or install any additional programs. You simply need to use your laptop, tablet or smartphone with internet access.

To submit an electronic signature, it is enough to

  1. go to your e-mail inbox and open the message sent by Autenti;
  2. read through the content contained in the e-mail;
  3. click the „Document” button (it is displayed as a blue button);
  4. using the generated link, you will be redirected to the Autenti website, which will show the document in the electronic version;
  5. confirm that you have read the content of the document and accept it (at the bottom of the page in the „Declarations and consents” section, there will be a field where you should click to select „✓”;
  6. click the green button Sign”.

As soon as you sign the document the sender will get a notification about it.

Easy, isn't it?