Autenti / Blog / Personnel documents signed in the blink of an eye - A digital revolution in HR
Personnel documents signed in the blink of an eye - A digital revolution in HR
"HR department? Is that you again…?" Whether you are a manager or an employee, you know the significant amount of time and effort that effective human resource management demands. Have you ever thought about what it would be like if HR processes were as easy as a click of a mouse? Well, this is no longer a fantasy. Welcome to the age of digital HR transformation. But what is this whole digital revolution all about?
That's precisely what it means. HR's digital transformation is a process that involves replacing traditional, paper-based HR systems with cutting-edge digital solutions. Why? Here are a couple of reasons:
Productivity: Getting things done…quickly!
There's no denying that efficiency is one of the most crucial aspects of every business operation. Who wouldn't want to save a little time and effort, right? This is exactly what the digital revolution in HR provides.
Let's start with an example. I'm sure you are well aware of how time-consuming it is to sign employment contracts, NDAs or any other HR documents, aren't you? Now, picture yourself doing all of this with just a few clicks. Documents are sent, signed and returned in no time. Isn't that appealing?
The majority of those surveyed who are involved in recruitment activities believe that the recruitment processes in their companies are not the best and could be shorter.
Accessibility: At all times and in all places
We are not always in the office, are we? Sometimes we work remotely, go on business trips or just want to finish work at home. Thanks to HR's digital transformation, access to vital documents such as letters of intent or holiday requests is possible round the clock, from anywhere in the world. All it takes is an internet connection; the HR world becomes your playground.
According to the Gartner report, a majority of large enterprises (60%) and medium-sized enterprises (90%) are expected to implement contract management software by 2024. This step is aimed at improving collaboration and transparency in contract management.
Paper documents are exposed to many threats. They can be damaged, lost or stolen. But what if we told you there is a way to avoid these problems? By storing documents in the cloud, the risk of losing important documents is minimal. What's more, thanks to electronic signatures and remote identification, we can be sure that only authorised individuals have access to these documents.
Remote identification enables identity verification and issuing a qualified signature without needing personal presence in a specific location. All of this contributes to greater security and the certainty that our documents are in good hands.
API and Integrations: External tools
But that's not the end yet! The digital revolution in HR also allows integration with external tools. With the help of the API, the document signing process can become even more automated and seamlessly integrated with other systems your company is already using.
How does the signing of HR documents work?
Let's get back to our original subject: streamlining the process of signing HR documents. We know it sounds like sweet music to your ears, doesn't it? Alright then, let's leave it to technology to do its job.
The primary tool that allows for all of this is an electronic signature. It makes signing HR documents now as effortless as pressing a button. And what's best is that it's fully legal and binding for all the parties, just like with a traditional signature on paper.
As you can see, the digital revolution in HR is already here and there is no turning back. Technology makes HR tasks like document signing easier, faster and more effective. So, if you haven't done it yet, it's time to get on board and join the revolution! Who would like to be left behind?