8 min

How will an electronic signature contribute to your business? Discover the six benefits!

The use of electronic signature in business relations has been gaining popularity recently, but not all entrepreneurs are convinced of this form of business process optimization. Companies operating in the SME sector have the greatest potential to use the e-signature, because they are the most flexible and most effectively introduce changes in operation. If you are an entrepreneur and if you are wondering how the electronic signature will contribute to streamlining your business, find out the six big benefits you can achieve!

Time savings due to process improvement

The biggest and most obvious benefit of using an electronic signature at a company is the fact that you will save time. As many as 70% of documents in Autenti are fully signed on the same day. It is especially noticeable in the case of small companies, where, on the one hand, all formal aspects are fulfilled, and on the other hand, any downtime is strongly felt and ties hands. In this regard, the electronic signature will be a great simplification at a company. First of all, because it will significantly reduce the time from arranging the terms of the contract to the commencement of its implementation.

This is due to the fact that the electronic signature does not require the parties to meet in person or to exchange mail and the time until it arrives. The Autenti platform makes it possible to immediately conclude a previously prepared contract and start the service or delivery of goods almost instantly. The same applies to any contract amendments, clarification of provisions or their changes. All you have to do is agree on the wording of the documents. Their mutual approval will take just a few moments.

Save money thanks to the optimization of business processes

The second benefit results directly from the first one. Time is certainly money. If you use an electronic signature, you can save money on many levels. First of all, as it has already been mentioned – you can start implementing the contract faster and immediately benefit from the company's operations. Delays or downtime generate losses.

If documents are exchanged by mail, you can save on shipping costs. One-time postage or courier fee is from several to several dozen zlotys. It depends on the speed of the shipment or the verification of the recipient. For a single document, such a fee may not be high, but if there are more contracts to sign, the sum turns out to be significant even on a monthly basis. Likewise, it takes time and costs to deliver documents personally to partners.

The Autenti platform makes it possible to use various types of subscriptions that generate savings for you from the very first use. Freelancers, people running small businesses or entrepreneurs who want to get acquainted with the use of Autenti, can choose the free account, which offers the full possibility of using electronic signature in business relations. You can set up a free business account at the registration page.

Streamlining processes is also a convenience!

Autenti is available for smartphones, tablets or laptops. You can send and sign documents from anywhere in the world, as long as you have internet access. Our users highly appreciate the speed and convenience when sending documents for signature. The entire process from preparing, sending and signing the document takes place in one tool and at one "go". No need to print, order a courier, fill out forms. Everything is available in one place and take significantly less time. Up to 80% of documents sent by Autenti are forwarded for signature within 5 minutes. How long does it usually take you from preparing the document for shipment to receiving it by the contractor?

Space and tidiness, thanks to digitization

Electronic signature allows you to do away with paper for the most part. The catalogue of documents that can be processed thanks to the e-signature on the Autenti platform, includes nearly 120 different types. This means that all these documents can be stored digitally and are just as valid as their hard copy counterparts. First of all, the above means space savings. There is no need to keep cabinets full of binders with documents at your company.

Tidiness and finding older documents are other issues companies are facing. Theoretically, even in paper form, they should be arranged according to types and chronologically. In practice, however, it is rarely possible, and finding a document even from a few months ago requires a long search. The digital collection of documents ensures proper tidiness and easy access to them at any time, and thanks to the document search engine you are able find the documents you are interested in, easily and quickly.

Electronic signature, i.e. an image of an innovative and eco-friendly company

A positive perception of even a small company is extremely important and greatly facilitates the acquisition of highly profitable contracts or valuable business partners. The use of an electronic signature and encouraging partners to do so can be one of the elements of the image of an innovative company that efficiently navigates the possibilities offered by modern technology. It is worth noting that despite the easy possibility of using an electronic signature, it is still not a common practice.

The use of an electronic signature should also be supported by ecological reasons. This aspect of business is more and more appreciated by business partners as well as clients and consumers. Saving paper, printing only what is absolutely necessary in physical form, minimizing the use of unnecessary transport of documents - these are the main eco-friendliness benefits, which also positively affect the company's image.

Digital transformation, i.e. readiness for big changes

For many years it has been repeated like a mantra that the digital transformation is in continuous progress. It seems, however, that this process is a bit slower than it is generally believed. Nevertheless, it is worth following the course of the changes so that you can gain an advantage over the competition that will get stuck with a pile of papers.

On the other hand, a well-known saying states that when you are standing still, you are actually moving backwards. A company that does not want to optimize its processes may soon be at the tail end. Very often, the problem is not the quality or price of the products or services provided, but strict procedures and the lack of flexibility that can ultimately make it very difficult to function and acquire new contractors and business partners.

Keep in mind that small and medium-sized enterprises have an advantage in this respect over large companies, where changes take place much slower. There is some kind of inertia there, i.e. it takes longer from the implementation of the change to actually experiencing its effects. Digital transformation is the perfect opportunity for promising companies to take it one step further and achieve the next level. Win more profitable or ambitious projects, look for more reputable partners or deliver larger quantities of the product.

The electronic signature itself will not make the company innovative, flexible and ready to accept bigger challenges. However, it will certainly be one of the elements that will make it possible and will allow you to gain a competitive advantage.