Comprehensive digitization of HR processes, secure storage, and e-signatures—all in one place. PIKA Sp. z o.o., a leader in information management and archiving, with a strong focus on supporting HR processes and digital employee file management, has entered into an official partnership with Autenti—a provider of the European Trust Services Platform. The goal of the partnership is to provide the market with a cohesive paperless environment that helps organizations digitize HR processes, manage e-Employee Files, and streamline document workflows with secure e-signatures, while addressing growing regulatory requirements and the need for scalability in business processes.
Digital Transformation from Day-to-Day Operations to the Enterprise Level
The partnership, launched in the first half of 2026, is part of a natural trend away from traditional paper-based document workflows toward fully digital processes. Combining PIKA’s expertise in digitization, asset management, and archiving with Autenti’s trust services platform enables us to offer customers a secure and comprehensive digital document lifecycle.
PIKA’s integrated document management system (DMS) addresses five key areas:
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HR, e-Files, and Onboarding— full digitization of HR processes and remote hiring,
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B2B Contracts and Sales (COD) – instant conclusion of commercial contracts without geographical barriers,
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Document Workflow Management (DMS) – efficient processing and organization of digital archives,
- Digital Investment Files – full digitization and instant access to technical documentation,
- E-Shipping Office – handling the e-delivery process and registration of incoming and outgoing shipments.
Autenti, in turn, brings key layers of trust and legality to this ecosystem:
- E-Signature Platform – the ability to apply electronic signatures (standard, advanced, and qualified) directly within PIKA systems.
Identification and identity verification (eID)—immediate and secure confirmation of signers’ data.
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A Qualified Electronic Seal—guaranteeing the authenticity and integrity of mass-generated corporate documents.
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Compliance with eIDAS and EU regulations—full legal validity and seamless recognition of documents throughout the European Union.
- Ready-to-use APIs and integrations—seamless integration of trust services with the client’s system environment without having to leave the PIKA application.
Real Savings: Scale That Makes a Difference
For organizations handling large volumes of data, the transition to a paperless standard is not just a matter of convenience, but above all a sound economic decision.
The scale of processes handled by PIKA reaches approximately 30,000 documents per month (nearly 360,000 per year) in the Enterprise segment. Meanwhile, since its launch, the Autenti platform has processed over 19 million documents for microbusinesses, the SME sector, and international corporations.
10 seconds saved per document
Thanks to the streamlined data flow in the PIKA system, the average processing time is reduced by 10 seconds per document. On an annual basis, this translates to a time savings equivalent to half a full-time employee (1/2 FTE), allowing teams to reallocate resources to tasks of higher strategic value.
“Expanding our partnership with Autenti is a natural step for us, as we analyze the market, track trends, and identify our clients’ real needs. This enables us to meet their expectations and manage the entire digital document management process. For our clients, this means faster and extremely convenient access to the necessary digital data.”
— Leszek Kalkowski, President of PIKA Sp. z o.o.
A Response to the Challenges of the Regulated Sector
The synergy between PIKA and Autenti’s solutions is primarily designed for industries grappling with a massive increase in documentation and strict legal requirements (including eIDAS, DORA, and NIS2). The main recipients of these integrated services include:
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The banking and finance sector,
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The leasing and insurance industries,
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Companies with a large workforce and high employee turnover.
In these sectors, the speed of identity verification, the validity of signatures, and error-free archiving processes directly translate into a competitive advantage and legal certainty.
“We are pleased that, together with PIKA, we are creating another important element of Poland’s digital ecosystem. The combination of PIKA’s expertise in information architecture management with our trust services platform guarantees customers complete security, compliance with eIDAS regulations, and a tangible acceleration of decision-making processes.”
— Marta Szemraj, Strategic Partnership Manager at Autenti
What does the future hold?
The partnership between PIKA and Autenti is a long-term one. Both companies plan to gradually scale up their joint projects and further integrate their technologies, responding to the growing demand in the European market for modern, integrated trust services.
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